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WESTPARK POOL CONSTITUTION

ARTICLE 1.

The name of this association shall be “Westpark Pool”

ARTICLE 2. 

DEFINITION OF "MEMBER IN GOOD STANDING 

  An individual who has paid their fees in full and has sent in the proper membership information for their passes.

ARTICLE 3.

 

BOARD MEMBERS

3.1 The Pool shall be run by a Board of Directors

3.3 The Board of Directors consist of eleven (11) members

3.3 Each member has a specific position. If a member is not fulfilling their position, according to the president, there can be an election and they can be voted off the board and another person can be voted on to replace them.

3.4The positions on the board are: President, Vice President, Treasurer, Bookkeeper, Secretary, Maintenance, and Member’s Liaison, Aquatics (summer), Social &Fundraising, Publicity, Fun Zone Liaison, and Website.

3.5 The Board shall be responsible for overseeing the operation and affairs of the pool. 

 

ARTICLE 4.

AMENDMENTS

The Constitution of "Westpark Pool" may only be amended after sending a letter inviting all members to a special meeting to explain the changes. Then there will be a vote. There is no Quorum and any vote can take place with the people that attend the meeting

 

 

 

WESTPARK POOL BY-LAWS

BY-LAW 1

ELIGIBILITY FOR BOARD

  1. Any person who is a member in good standing on the date of the General Meeting, called for the purpose of electing the Board of Directors the next season, is eligible to be an elected member of the Board of Directors.
  2. The office of a member of the Board of Directors shall be automatically vacated if they shall resign their position by delivering a resignation to the Secretary or President of the Board of Directors.
  3. A member of the Board of Directors may be removed from their position by a vote by the majority of the board at a Board of Director’s. 
  4. The Board of Directors shall fill any vacancy with a member in good standing.

BY-LAW 2

NOMINATION

  1. Every year at the “Annual General Meeting” there will be a nomination period for anyone who would like to be voted onto the Board of Directors.
  2. Any person who is eligible to vote at the General Meeting may nominate one or more persons to the Board of Directors.  A person's name will appear on the nomination list only if their nomination is seconded by another "Eligible Voter". 

BY-LAW 3

VOTING

  1. Any person in good standing is considered an "Eligible Voter" and may vote at the General Meeting.
  2. Voting for members of the Board of Directors shall be done by secret ballot and is counted and recorded by a person that is not nominated to the Board.

             

 BY-LAW 4

OFFICERS

  The Board Executive shall consist of the following positions:

 1)         President

 2)         Vice-President

 3)         Treasurer

 4)         Bookkeeper

 5)         Secretary

 6)         Aquatics (summer only)

 7)         Fun Zone Liaison

 8)         Web Site

 9)         Member Liaison

10)        Maintenance

11)        Fundraising & Social Events

12)        Publicity


BY-LAW 5

DUTIES OF OFFICERS Members Liaison, Publicity, and Website

  1.  President: in charge of all the hiring and final revision of contracts and job descriptions. If there is an issue with the guards it is ultimately the job of the president to resolve it one way or another. Going to all City and Presidents meetings. Ultimately responsible for any unresolved member issues; pool emergencies; pool closing; water testing issues; work with camp director for administration for the Fun Zone.

 

  1. Vice President:  Needs to do anything that is asked by the president. If the President cannot make it to a city or N.A.A. President’s meeting the Vice needs to go in the Presidents place. Next in line to deal with pool/staff emergencies, issues if President unable to.

 

  1. Treasurer/Bookkeeper: budget; ensure no overspending; to enter all money deposits and transactions in the appropriate programs. Will be in charge of the computer and must keep all Westpark accounting books up to date.

 

 

  1. Secretary: to prepare and email the agenda for all meetings. Must take attendance and minutes at all meetings and type them and distribute them 1 week prior to the next meeting.

 

  1. Maintenance: This is one of the most important jobs on the board. You need to be on top of all maintenance issues at the pool. Must make sure that staff has everything they need to keep pool clean and safe. Must be present when problems occur in case you can be of assistance. Since we have a maintenance staff this job will be much easier than all other years. With help of the staff must keep Westpark PERFECT!!!!!

 

  1. Aquatics (summer only): must run all swim meets, make sure we have ALL the volunteers we need, timers, ribbons, runners etc…Must make sure that all snacks are taken care of for the volunteers.

 

  1. Social & Fundraising: in charge of any and all social events run at the pool. May need to work with guards for some social events also in charge of getting any donations of money, supplies or clothing for the pool.

 

  1.  Fun Zone (summer only): must supervise and help with programming and activities for               Fun Zone. Must be available to help with the day to day if any problems occur.

 

  1. Members Liaison: answer all questions and problems from the members. Must take care of all phone calls prior to pool opening.

 

  1. Publicity: must try to get sponsors to put up banners or supply T-shirts or anything else needed for the pool.

 

  1. Website: in charge of the upkeep of the web site throughout the year.

 

BY-LAW 6

MEETINGS

  1. There shall 1 scheduled General Meetings held per calendar year; date to be determined; notice for the meeting shall be mailed to each member of the   "Pool" at least ten (10) days prior to the meeting.
  2. All meetings of the Board of Director shall be held at the call of the President, except as outlined in paragraph c) of this By-Law.  The Board of Directors shall meet at such times and intervals as may be deemed necessary by the President of the Board.
  3. At the written request of any three (3) members of the Board of Directors, The President shall call a "Special Board of Directors Meeting". No subject shall be discussed or considered at any "Special Board of Directors Meeting" except that specified in the notice.
  4. Each member present at a meeting shall have the right to exercise one (1) vote. There shall be no proxy votes.
  5. At all meetings of the Board of Director’s, all concerns shall be determined by vote.  

 

BY-LAW 7

CONDUCT

At all meetings of the Board of Director’s, the agenda shall be as follows:

1.     Call to Order

2.     Approval of minutes of previous meeting

3.     Past Business

4.     New Business

5.     Date of next meeting

 

The minutes of all meetings shall be kept by the Secretary and e-mailed to each member of the Board of Director’s ten (10) days of the meeting.